Privacy Policy – Digital Receptionists

This privacy statement was last updated on September 20th, 2021 and applies to citizens of the United Kingdom.

We will NEVER sell your personal data to anyone!

Talk to a Dentist is Registered with the Information Commissions Office:

This Digital Receptionist is managed and run by Talk to a Dentist LTD (SC678280) and has been built using a Third Party Chatbot Platform (a private company registered under the Laws of The Netherlands with company number 64751333). Your data is not stored on this platform.

Talk to a Dentist uses your information in three main ways.

  1. Forwards your data to the Dental Practice the Digital Receptionist is assigned to.
  2. Forwards your analytical data to the Dental Practice the Digital Receptionist is assigned to.
  3. Uses your Visitor Behaviour Data to improve the Digital Receptionists functionality & usability.

In this statement, we explain what we do with the data we obtain about you via a Digital Receptionist. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:

  • we clearly state the purposes for which we process personal data. We do this by means of this statement;
  • we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
  • we first request your explicit consent to process your personal data in cases requiring your consent;
  • we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
  • we respect your right to access your personal data or have it corrected or deleted, at your request.

If you have any questions, or want to know exactly what data we keep of you, please contact us.

1. Purpose, data and retention period

1.1 We use your data for the following purpose:

Forwarding to the Dental Practice of your choice to help with your dental needs. This is done via email.

Assess visitor behaviour to the Digital Receptionist to improve its functionality.

For this purpose we use the following data:

  • Name, Address and City
  • Email address
  • Telephone Number
  • IP Address
  • Visitor behaviour
  • Enquiry Details

The basis on which we may process these data is:

Performance of an agreement

Retention period

We retain this data until the service is terminated.

1.2 We use your data for the following purpose:

To support the services offered by the Dental Practice, analytics and functionality.

Visitor behaviour.

For this purpose we use the following data:

  • Name, Address and City
  • Email address
  • Telephone Number
  • IP Address
  • Visitor behavior
  • Enquiry Details

The basis on which we may process these data is:

Performance of an agreement

Retention period

We retain this data until the service is terminated.

1.3 We use your data for the following purpose:

To be able to comply with legal obligations

For this purpose we use the following data:

  • Name, Address and City
  • Email address
  • Telephone number
  • Enquiry Details
  • IP Address

The basis on which we may process these data is:

Performance of an agreement

Retention period

We retain this data until the service is terminated.

1.4 We use your data for the following purpose:

Compiling and analysing statistics for Digital Receptionist improvement.

For this purpose we use the following data:

  • IP Address
  • Visitor behaviour

The basis on which we may process these data is:

Consent obtained

Retention period

We retain this data until the service is terminated.

1.5 We use your data for the following purpose:

To be able to offer personalised products and services

For this purpose we use the following data:

  • Name, Address and City
  • Email address
  • Telephone Number
  • IP Address
  • Location
  • Visitor behaviour
  • Enquiry Details

The basis on which we may process these data is:

Consent obtained

Retention period

We retain this data until the service is terminated.

2. Cookies

Our website and Digital Receptionists uses cookies. For more information about cookies, please refer to our Cookie Policy.

We have concluded a data processing agreement with Google.

3. Security

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

4. Third party websites

This privacy statement does not apply to third party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

5. Amendments to this privacy statement

We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.

6. Accessing and modifying your data

If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:

  • You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
  • Right of access: You have the right to access your personal data that is known to us.
  • Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
  • If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
  • Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
  • Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.

Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.

7. Submitting a complaint

If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Information Commissioner's Office:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

8. Children

Our website is not designed to attract children and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.

9. Contact details

Talk to a Dentist
Aberdeen
United Kingdom
Website: https://talktoadentist.co.uk
Email: info@talktoadentist.co.uk